Creating a political agenda: Visibility and publication

This option allows you to indicate who is allowed to view the document. The default setting is Office admin because these users first create and manage agendas and documents.

Select either of the following options:

Office admin:

• document (agenda/report) is visible on the Admin office tab.
• only users with admin rights are visible on the distribution screen.

Agenda committee:

• the document is visible on the Meeting participants tab for agenda committee members.
• only agenda-committee members are visible on the distribution screen.

Member:

• the document is visible on the Meeting participants tab for all committee members.
• all members are visible on the distribution screen.

Public:

• the document is visible on the Public tab after publication.

Indicate the agenda status.

Use the #STATUS# placeholder in the Agenda header field to show the status of the agenda in the agenda header.

Example: #STATUS# #TYPE# of #COM_OFF#

Contact the Helpdesk to create a drop-down list.

This option is available if it has been activated for the committee and if the Events module is available.

The option makes the agenda appear on the calendar as an event.

An agenda event is the notification of a meeting, only the agenda itself can’t be viewed until after Member has been selected in the Visible to drop-down menu.

Deselect to prevent the event from appearing in the calendar.

This option displays the agenda event on the public calendar.

The agenda itself can’t be viewed until after publication.

Deselect to prevent the agenda event from appearing in the public calendar.

The default setting is Public.

Select Confidential to prevent the agenda from being published prematurely.

Select Public to publish the agenda.