Formalities

A formality is an item on the agenda that the chairman and participants agree upon without discussion or vote.

Use the Formalities option in the agenda module to request the meeting participants whether an agenda item should be dealt with as a formality.

How to use Formalities in an agenda item

1. Click on the Agenda module.
2. Open the agenda.
3. Click on in the agenda item concerned.
4. Scroll to the Formality possible option.
5. Select Yes.
6. Click Save in the top right-hand corner.
7. The text Formality: Yes 0/number of participants, no 0/number of participants is now visible in the agenda item.  Here, the participants’ answers to the formality requests are displayed.
8. Click on in the top right-hand corner to open the agenda information.
9. Scroll to Visible to and select Members to make the agenda available to the participants. (This only applies to political environments).

Formality process for participants

The process for participants is described below:

1. The participant opens the agenda in the agenda module.
2. They click on Actions in the top right-hand corner; a new screen opens.
3. They select Yes or No in answer to the formality request.

The answer overview 

You can monitor the participants’ answers as follows:

1. Open the agenda.
2. Click on Actions in the top right-hand corner.
3. In the agenda item in question is visible, which of the participants answered positively, which negatively or which haven’t yet responded.