Editing the agenda information

Select Yes if the meeting is to be live streamed.

Select No if the meeting should only be recorded and then made available as VOD.

Select Indexed if the video is to be indexed so that speakers and points are shown on the VOD page.

Select AV Only if only the video is to be made available.

Enter a title such as “Appointment of mayor”. This title can be seen on the live page and on the screens in the council chamber.

If nothing is entered here, the name of the meeting committee, date and time will be shown as title by default.

This option allows you to indicate who is allowed to view the document. The default setting is Office admin because these users first create and manage agendas and documents.

Select either of the following options:

Office admin:

• document (agenda/report) is visible on the Admin office tab.
• only users with admin rights are visible on the distribution screen.

Agenda committee:

• the document is visible on the Meeting participants tab for agenda committee members.
• only agenda-committee members are visible on the distribution screen.

Member:

• the document is visible on the Meeting participants tab for all committee members.
• all members are visible on the distribution screen.

Public:

• the document is visible on the Public tab after publication.

This option is available if it has been activated for the committee and if the Events module is available.

The option makes the agenda appear on the calendar as an event.

An agenda event is the notification of a meeting, only the agenda itself can’t be viewed until after Member has been selected in the Visible to drop-down menu.

Deselect to prevent the event from appearing in the calendar.

This option displays the agenda event on the public calendar.

The agenda itself can’t be viewed until after publication.

Deselect to prevent the agenda event from appearing in the public calendar.

The default setting is Public.

Select Confidential to prevent the agenda from being published prematurely.

Select Public to publish the agenda.

Select No to prevent the creation of a meeting report.

The agenda date does not appear in the drop-down menu in the Meeting report module, thus preventing the list from becoming too long.

Enter the names of the invitees here.

These names appear in the agenda header on the PDF.

Enter a private comment.

This comment is displayed on the Details tab.

This is the default number format. If you wish to permanently change the format, please contact the Helpdesk.

To edit the number format of this agenda, take the following steps:

• Indicate which style (1-9, a-z, i-iii) should be used for the header, agenda or sub-agenda items.
• When number sequences are continued, the number sequence of the agenda items also continues after a new header. This also applies when restarting sub-items under a new agenda item.
• Add allows you to indicate whether the header indicator is added to an agenda item and whether the agenda item indicator is added to the sub-item. For instance, 1a) instead of a).

Edits to agenda versions after the first distribution are indicated by vertical bars in the margin on the PDF.

Read more about change indicators.

Select Yes to delete all previous change indicators.